Project Coordinator: Resident and Volunteer Resources

Full Time · Pittsburgh, Pennsylvania
Department Full Time
Employment Type Full-Time
Minimum Experience Entry-level
Compensation $35,000


Grounded Strategies is a Pittsburgh-based nonprofit organization working with communities to restore vacant and neglected land. 

We are seeking a Project Coordinator to support communication, tracking, and coordination activities related to our grassroots land stewardship programs and resident resources.

The Resident Resources Project Coordinator will coordinate activities related to the implementation of the CommunityCare Programs (all cohorts), Lots to Love Programs (PGH Mobile Toolbox, Lots to Love Online, Land Doctor, Refresh Fund). This position reports to the Resident Resources Manager and Director of Programs. 

Job Responsibilities 

The Project Coordinator supports specific program initiatives and projects related to Grounded environmental stewardship work. 

In its broadest sense, stewardship is the recognition of our collective responsibility to maintain the quality and abundance of our land, air, water and biodiversity, and to manage this natural capital in a way that conserves all of its values, be they environmental, economic, social or cultural. As it relates to vacant land in the Pittsburgh region, strong stewardship is needed to sustain investments long-term to prevent the cycle of disinvestment from returning to a community. This position will support resident-leaders who are taking an active role in stewarding vacant land. 

Specifically, the Project Coordinator is responsible for coordinating activities related to engaging and supporting neighborhood ‘Stewards’. This includes; communications, data entry, scheduling, volunteer recruitment and materials procurement. The Project Coordinator is also responsible for coordinating resident resource requests by keeping up to date tracking documents and communicating with Grounded team members and contractors. The Project Coordinator will also be responsible for supporting volunteer workday coordination related to these projects.

This Project Coordinator may support other projects, depending on organizational needs and based on alignment with the Resident Resources Project Coordinator Position Overview, skill set, and capacity.

Primary Responsibilities 

  • Represent Grounded’s mission, purpose, and programs throughout the Pittsburgh region
  • Communicate project updates to CommunityCare program participants,
  • Update tracking documents related to the CommunityCare program,
  • Coordinate the PGH Mobile Toolbox reservation system and hauler schedule,
  • Process submissions to the Refresh Fund and Land Doctor resources and maintain tracking document,
  • Participate in occasional outreach activities, including but not limited to: flyering, door-knocking, and small group facilitation 
  • Oversee, coordinate, and lead on-site engagements with volunteer and partner groups (community clean-ups, garden plantings, etc.)
  • Maintaining an up-to-date personal calendar and using scheduling tools to reserve resources for project activities
  • Source and coordinate the pick-up and delivery of materials in support of CommunityCare program and Resident Resources

General Responsibilities 

    • Research industry standards, best practices, and opportunities for innovation in relation to  project development 
    • Generate content that aligns with Grounded communications strategy, including social media posts, blog writing, and website maintenance 
    • Chair and/or participate in Grounded internal committees 
    • Support in documenting program activities and assisting in producing content for reports
    • Participate in the preparation of slides for assigned programs/projects to present at Quarterlies
  • Maintain strong relationships between project/program partners
  • Support in volunteer recruitment and engagement activities

Key Projects 

  • Resident Resources (PGH Mobile Toolbox, Refresh Fund, Land Doctor)
  • CommunityCare (Public Land Stewardship Program)
  • Grounded Volunteer Engagement

Knowledge, Skills, and Abilities 

Success in this role will require an ability to communicate clearly, orally and in writing; ability to  switch quickly between tasks and support more than one project simultaneously; ability to work  with a variety of personalities in the roles of partners, supervisors, staff, and peers; and have good problem-solving skills. 


  • At least 3 years of working experience in a similar role and/or Bachelor degree (BA, BS, etc.) 
  • Driver's License
  • Full COVID-19 vaccination required
  • Cultural humility to work with individuals from diverse backgrounds   
  • Work well in a team-oriented environment and maintain harmonious relationships
  • Willingness to learn about general community development, environmental justice,  and/or planning in the Pittsburgh region 
  • Experience with volunteer management, community engagement, and educational  initiatives 
  • Excellent organizational skills 
  • An analytical mindset with great problem-solving abilities 
  • Ability to work well with people in various communities, institutional and governmental  organizations   
  • Proficient computer skills, especially using Microsoft Suite and Google Suite
  • Detail-oriented with excellent communication, organizational, interpersonal, and writing  skills 
  • Experience with public speaking (brief introductions to Grounded, tabling, directing volunteers, etc.)

Personal Qualifications: 

  • Personal values align with the vision and values of Grounded Strategies, including Grounded’s stance on anti-racism, as well as Grounded’s policies related to workplace discrimination and harrassment.

Physical Requirements & Work Environment: 

  • Must be able to lift 30 pounds. 
  • The position is expected to work at least 40  hours weekly. 
  • The candidate must be open to working a flexible schedule, including some evenings and  weekends. 

Salary & Schedule 

The base salary for this position is $35,000. The total annual compensation is $42,157 with the base salary in addition to the benefits listed below:  

  • Health, Dental, and Vision Insurance, 85% Coverage for employees,
  • If employees meet their annual health insurance deductible, 50% is reimbursed by Grounded,
  • Life Insurance, Accidental Death/Dismemberment, Short- and Long-term disability, and our SIMPLE IRA retirement plan with up to 3% match from Grounded.

Thank You

Your application was submitted successfully.

  • Location
    Pittsburgh, Pennsylvania
  • Department
    Full Time
  • Employment Type
  • Minimum Experience
  • Compensation